Privacy Policy

Scouts Scotland collects personal data in order to carry out its business. As a membership organisation we hold data on members and also staff and others, such as customers and donors. We take the issue of privacy very seriously and are committed to protecting and respecting your privacy in compliance with data protection law. This includes when you use our online services and this privacy statement should also be read alongside our website terms and conditions.

1.    The information we collect

Membership Data 

When a member registers with Scouts Scotland we ask for their name, email address and postcode. We will also capture the IP address at the time of registration.    We also maintain an ongoing record of members’ activities.  

We have security measures in place to protect our customer database.  Access to the membership database is restricted.  However, it is the responsibility of each member to:

  • keep their password secret
  • protect against unauthorised access to your personal details
  • to log off from any service when not using it, and

Due to our safeguarding responsibilities, we are legally required to retain certain records relating to all our members indefinitely. We need to make members aware of this when they register with us as should you request at a later stage that we remove all your data, we will not be able to comply with this request.

2.    Sharing information  

We may share your membership data with local Scouting where this is directly relevant to your role in Scouting. We may also share data supplied by you (or collected about you) within Scouts Scotland or with our wholly owned subsidiaries e.g. Scout Shops Ltd. When donating to Scouts Scotland, we do not store credit card details nor do we share customer details with any third parties with regard to any donation you make. We will not share your data with third parties without your permission.

3.   Advertising 

Our website (www.scouts.scot) or other publications may include advertising for other businesses as part of our operation.  We may use, and provide to third parties, your contact details but only if you have given explicit consent for us to do so. 

3.   Legal Jurisdiction

All personal data and details held on and processed by computers situated in the United Kingdom.

5.   Further Scouting related information 

We will, as part of our normal operation, communicate information to members which is relevant to their role in Scouting. In addition, our website sends out emails with information to our members. However, members can decide which emails they wish to receive as they register. 

6.   Disclosure of data by law or order of a Court  

We may be required to communicate the personal data we hold on a member to a third party if required by law, e.g. regulation or statute or by order of a court. 

7.   Data Protection legislation

Scouts Scotland adheres to the key principles set out in current data protection legislation.

You can obtain more information about data protection legislation from the Information Commissioner’s Office or if you wish to make a complaint about how we handle your data you can contact them here.  

8.   Use of cookies

Cookies are small text files that are placed on your computer by websites that you visit.  They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Cookie

Name

Purpose

More information

Google Analytics

_utma

_utmb

_utmc

_utmz

These cookies are used to collect information about how visitors use our site. We use the information to put reports together and to help us improve the site. The cookies collect information in an anonymous form, including information about the number of visitors to the site, where visitors have come to the site from, and the pages they visited.

Click here for an overview of privacy at Google.

Module cookies

Module_layout1 module_layout2 module_layout3 module_open

These cookies are used to store your personal homepage layout of our home page.

We are working towards developing a new system that will remove the need for this cookie.

Session cookies

res_width res_height  PHPSESSID

These cookies make the most effective use of your screen resolution for user logged-in areas. Session cookies only last as long as your browser is open.

These cookies are essential for running the site and member areas.

Style cookies

style

These cookies decide your default font size for our website. (You can increase or decrease the font size on the main menu of your website.)

We are working towards developing a new system that will remove the need for this cookie.

 

9. Google Analytics

Visitors to this website who have javascript enabled are tracked using Google Analytics.  Google Analytics collects the following types of information from users:

  • Type of user agent (web browser) used, software manufacture and version number.
  • Type of operating system.
  • Screen colours (colour processing ability of the user’s screen)  Javascript support
  • Flash version
  • Screen resolution
  • Network location and IP address
  • Can include country, city, state, region, county or any other geographical data
  • Hostname
  • Bandwidth (internet connection speed)
  • Time of visit
  • Pages visited
  • Time spent on each page of the website
  • Referring site statistics
  • The website (URI) the user came through in order to arrive at this website (example: clicking on a hyperlink from Yahoo.com that took the user to this website)
  • Search engine query used (example: typing in a phrase into a search engine like Google, and clicking on a link from that search engine)

This data is only used to optimise our website for our visitors.

This data does not include any personalised identification information such as

Names

Phone numbers

Email addresses

Mailing addresses

Bank account numbers

Credit card information 

We may amend this policy at any time in response to your feedback, new or altered systems and procedures, Internet best practices and UK and European law.

10.   Contacting us

If you want to contact us to raise any questions about this privacy statement or any general matters relating to Scouts Scotland, you can contact us:  

gdpr@scouts.scot

Scouts Scotland,Fordell Firs, Hillend, Dunfermline, KY11 7HQ

If your query relates specifically to data protection you can contact the GDPR Champion at:

gdpr@scouts.scot